Virtual medical billing assistants for healthcare practices

An AssistMedix virtual medical billing assistant manages your revenue cycle end to end — verifying eligibility, submitting clean claims, working every denial, chasing aging A/R, and posting payments — inside your existing billing software. A dedicated, HIPAA-trained biller who gets you paid faster, usually working within about a day.

✅ HIPAA-trained  ✅ BAA signed  ✅ All U.S. hours

Claims desk Tue · today
ChargesEntered — 24 encountersPosted
ClaimsSubmitted — 18 cleanClean
Denial#4471 — appealedRecovered
EligibilityBatch of 30 — verifiedVerified
PaymentsPosted — $12,480Reconciled
A/R 60+6 aging claimsFollowed up
PatientsStatements — 14Sent
CodingCPT / ICD reviewChecked
Full revenue cycle

What our virtual medical billing assistants handle

A dedicated biller covering your revenue cycle from the moment a patient books to the day the balance hits zero — trained in RCM, payer rules, and ICD-10/CPT, working inside your billing software.

Eligibility & benefits verification

Coverage and benefits confirmed up front — stopping the front-end errors that cause most preventable denials.

Charge entry & coding support

Accurate charge capture with ICD-10 and CPT support, so claims go out clean instead of bouncing back.

Clean claim submission

Claims scrubbed and submitted right the first time — the single biggest lever on how fast you get paid.

Denial management & appeals

Every denial worked — root cause found, claim corrected, and appealed to the finish instead of written off.

A/R follow-up

Aging claims at 30, 60, and 90+ days chased down with payers until the balance is resolved — not left to age out.

Payment posting & patient billing

Payments posted and reconciled, and patient statements sent — keeping your books accurate and balances moving.
What makes us different

Why choose an AssistMedix virtual medical billing assistant

A dedicated biller who becomes a real extension of your revenue-cycle team — with two advantages the big billing companies can’t match.

RCM trained : Trained in the revenue cycle

Not a generalist doing data entry — a biller who understands ICD-10/CPT structure, payer rules, and the rhythm of a revenue cycle from day one.

Dedicated : The same biller, every day

You work with one dedicated biller who learns your payer mix, fee schedule, and workflows — not a shared agency queue where your claims wait in line.

Works in your software : Your EHR, PM & billing tools

Your biller logs into the practice-management and billing platforms you already use and works there — nothing new to buy or migrate.

Compliant : HIPAA-trained, BAA on file

Trained on HIPAA before day one, working under a signed Business Associate Agreement with scoped access to only the data they need.

Fast onboarding : Live in about a day

Not weeks of interviews and start dates. Our target is roughly one day from signed agreement to a biller actively working your claims.

Founder-led : Value pricing, owner service

Flat, predictable pricing — not a percentage of your collections — and you deal directly with the founder, not a rotating account manager.

How our help can make your practise easier

How a virtual medical billing assistant helps your practice

01

Get paid faster

Shorten your payment cycle. Clean claims submitted right the first time, plus relentless A/R follow-up, mean fewer rejections and less time waiting on payers — money reaches your account sooner and cash flow gets predictable.

02

Recover written-off revenue

Work every denial, not just the easy ones. Most practices quietly write off a large share of denied claims because nobody has time to rework them. A dedicated biller finds the root cause, corrects, and appeals — turning abandoned denials back into collected revenue.

03

Lower overhead

Full-cycle billing without the in-house cost. Get an experienced biller without the salary, benefits, payroll taxes, software seats, and turnover of an in-house hire — and without handing a percentage of every dollar you collect to a billing company.

Schedule a Consultation

Get the Delegation Process Started

Step 1: Tell us what you need

Share your requirements with us—it only takes 30 seconds!

Step 2: Get an instant quote

We’ll send you a quote for our virtual assistant service right away. You can also schedule a quick call with our project manager to discuss the details.

Step 3: Kick things off

Finalize the payment, and let’s start delegating tasks to your new virtual assistant!
know more about Us

read service FAQ’s

A virtual medical billing assistant manages your revenue cycle remotely — verifying insurance eligibility, entering charges with ICD-10/CPT support, submitting clean claims, working denials and appeals, following up on aging A/R, and posting payments — all inside your existing billing software. It’s the same work an in-house biller does, without adding to your payroll.

An administrative assistant handles billing prep — eligibility checks and clean data entry — as part of broader back-office work. A billing assistant owns the full revenue cycle: claim submission, denial management and appeals, A/R follow-up, and payment posting. If getting paid is the goal, that’s the billing assistant’s specialty.

Yes. Every AssistMedix biller completes HIPAA training before working with a practice, and we sign a Business Associate Agreement (BAA) with you. Billers get scoped access to only the data they need, and PHI is handled to the same standard you’d expect from staff in your office.

Your biller works inside the EHR, practice-management, and billing platforms your practice already uses — logging in and working the same way an in-house biller would. There’s nothing new to install or migrate.

Yes — it’s one of the highest-value parts of the role. Your biller identifies why each claim was denied, corrects the root cause, and files appeals before payer deadlines, so denials get recovered instead of quietly written off. Industry data shows as many as 60% of denied claims are never resubmitted; the point of a dedicated biller is to close that gap.

Yes. Whether you need ongoing A/R follow-up or a one-time push to clear a 60/90/120+ day backlog, your biller works aging claims with payers until they’re resolved. Many practices start with a backlog cleanup and keep the biller on for day-to-day revenue cycle work.

Yes. Our billers are trained in ICD-10 and CPT structure and payer-specific rules, and provide coding support as part of clean charge entry and claim submission.

Less than both, in most cases. You avoid the salary, benefits, and turnover of an in-house biller, and unlike a billing company that takes a percentage of everything you collect, our pricing is flat and predictable — so recovering more revenue doesn’t cost you more in fees.

Fast — our target is about one day from a signed agreement to a biller actively working your claims. Instead of a multi-week interview-and-onboard cycle, we match you and get your revenue cycle moving quickly.

Our Medical Billing VAs are based in the Philippines and India, are fluent in professional English, and cover all U.S. business hours. Our model is flexible — you can scale hours up or down as your volume changes rather than being locked into a rigid long-term commitment.