Avada Recruitment Agency
Avada Recruitment Agency

HIPAA-Trained Medical Virtual Assistants for Your Practice

Hire Medical Virtual Assistants for your front desk and back office — scheduling, billing, and documentation handled, so your team can focus on patient care.

Discover Talent
Trained for healthcare

Our virtual assistants know medical terminology, EHR systems, and HIPAA-compliant workflows before they touch your account. No months of hand-holding.

Award Winning Services
Dedicated Support

You work directly with a dedicated VA who learns your practice, your providers, and your patients. Personal service, priced fairly.

Special Recruitment Plans
Fast Onboarding

Tell us your bottleneck, meet your VA, and get to work. Onboarding is measured in days — because your admin pile isn’t waiting.

For Employers

Front Office

Patient calls, scheduling, reminders, intake, and insurance verification — covered, so your desk stops drowning in the day-to-day.

For Job Seekers

Back office

Billing, documentation, EHR updates, prior authorizations, and follow-ups — handled accurately and on time.

Not sure what to delegate first? — Book a free consult and we’ll map it out

full front & back office coverage

What our virtual assistants handle

Scheduling & front desk

Front-office support

  • Appointment booking & reminders

  • Rescheduling & waitlists

  • Inbound call handling
Patient intake & coordination

Patient-facing support

  • New-patient onboarding & forms

  • Referral coordination

  • Follow-up communication

Insurance & billing

Revenue cycle support

  • Eligibility & benefits verification

  • Prior authorizations

  • Claims follow-up & denials

Documentation & EHR

Clinical documentation support

  • Medical scribing & note completion

  • Chart updates

  • Records management

Patient communication

Calls, email & text

  • Appointment confirmations

  • Recall & follow-up outreach

  • Patient inquiries

Back-office admin

Practice operations

  • Data entry & reporting

  • Inbox management

  • Day-to-day coordination

5+

Years of Experience

built for US healthcare practices

Built for any US healthcare practice

From solo physicians and small private practices to dental offices and specialty clinics, our healthcare virtual assistants adapt to your workflows and your practice management systems — not the other way around.

  • Dedicated VA — not a rotating pool

  • HIPAA training + signed BAA on every account

  • Works inside your existing EHR and phone systems

virtual medical assistant services

Virtual medical assistant services we provide

Dedicated, HIPAA-trained VA — covering the roles your practice needs most.

Recruitment Executive Search

Virtual Medical Receptionist

Inbound calls, appointment scheduling, reminders, and rescheduling — full front-desk coverage that keeps your calendar full and no-shows down. Patients get faster responses; your in-office team gets its focus back.

Recruitment Talent Sourcing

Virtual Medical Scribe & Documentation

Chart updates, note completion, and EHR documentation support so your providers aren’t finishing charts at 9pm. Accurate records, faster turnaround, less burnout.

Recruitment Jobs Advertising

Virtual Medical Billing Assistant

Insurance eligibility checks, prior authorizations, claims follow-up, and denial management — the tasks that directly protect your income. Fewer bottlenecks, cleaner cash flow.

Recruitment Career Counseling

Practice Administration

The connective tissue: reporting, data entry, inbox and referral management, and the day-to-day coordination that keeps a practice running smoothly.

why we exist

Why we started AssistMedix

Healthcare runs on people, not paperwork — yet paperwork keeps winning. AssistMedix was built to hand that burden to trained professionals who treat your practice like their own, so your clinical team can do what it trained for.Healthcare runs on people, not paperwork — yet paperwork keeps winning. AssistMedix was built to hand that burden to trained professionals who treat your practice like their own, so your clinical team can do what it trained for.

a calmer practice
dedicated support

Support that actually fits your practice

No rotating pool of strangers. You get a dedicated, HIPAA-trained VA who learns your workflows and sticks with you, backed by a founder who’s personally invested in getting it right.

how it works