Virtual medical scribe services for healthcare practices

An AssistMedix virtual medical scribe documents your patient encounters in real time, entering accurate clinical notes (HPI, ROS, exam findings, and the assessment and plan) straight into your EHR while you stay focused on the patient. A dedicated, HIPAA-trained scribe who takes charting and after-hours pajama time off your plate, usually working within about a day.

✅ HIPAA-trained  ✅ BAA signed  ✅ All U.S. hours

Clinical note Rm 3 · live
HPIHistory capturedCharted
ROSReview of systemsDocumented
ExamExam findingsCharted
A & PAssessment & planDrafted
OrdersOrders & meds enteredEntered
NoteSigned & synced to EHRSigned
Today18 charts closedDone
Real-time documentation

What our virtual medical scribes handle

A dedicated scribe who captures the whole encounter as it happens, so your notes are accurate, complete, and done before you reach the next patient.

Real-time encounter charting

HPI, review of systems, exam findings, and the assessment and plan, documented live into your EHR as the visit happens.

In-person and telehealth

The scribe joins over a secure audio or video connection and documents either kind of visit, without disrupting the conversation.

Chart updates and data entry

Labs, imaging, results, and record updates entered so your charts stay current and complete between visits.

Your templates and charting style

The scribe learns your templates, macros, and phrasing, so every note reads the way you write it.

Orders, referrals, and follow-up prep

Pending orders and referrals teed up and ready for your review and sign-off, so nothing waits until after clinic.

Same-day chart closure

Notes finished during the visit, so your charts close before you move on instead of piling up for the evening.
What makes us different

Why choose an AssistMedix virtual medical scribe

A trained scribe who becomes a real extension of your exam room, with two advantages the big scribe companies cannot match.

Clinically trained : Trained for the exam room

Trained in medical terminology, clinical documentation standards, and how a real encounter flows. Productive from day one, not learning on your visits.

Dedicated : The same scribe, every day

You work with one dedicated scribe who learns your specialty, your templates, and your style. Not a rotating pool that never gets your rhythm.

Works in your EHR : Documents in your system

Your scribe charts inside the EHR you already use and matches your charting style. Nothing new to install, no workflow to rebuild.

Compliant : HIPAA-trained, BAA on file

Trained on HIPAA before day one, with a signed Business Associate Agreement and encrypted connections for every encounter.

Fast onboarding : Live in about a day

Not weeks of interviews and start dates. Our target is roughly one day from signed agreement to a scribe documenting your visits.

Founder-led : Value pricing, owner service

Fair, competitive pricing without the race to the bottom, and a direct line to the founder rather than a rotating account manager.

How our help can make your practise easier

How a virtual medical scribe helps your practice

01

Get your evenings back

No more charting at 10pm. Notes get finished during the visit, not on the couch after dinner. Your charts close on time, and the after-hours pajama time that quietly eats your evenings goes away.

02

Better visits

Look at the patient, not the screen. With someone else on the keyboard, you can make eye contact, listen, and actually be present in the room. Patients feel the difference, and it shows up in how your visits go.

03

More capacity

See more patients without longer days. When documentation is off your plate, you can run the schedule you want without staying late to catch up. More visits happen inside the clinic day, not after it.

Schedule a Consultation

Get the Delegation Process Started

Step 1: Tell us what you need

Share your requirements with us—it only takes 30 seconds!

Step 2: Get an instant quote

We’ll send you a quote for our virtual assistant service right away. You can also schedule a quick call with our project manager to discuss the details.

Step 3: Kick things off

Finalize the payment, and let’s start delegating tasks to your new virtual assistant!
know more about Us

read service FAQ’s

A virtual medical scribe documents your patient encounters in real time from a remote location. Over a secure audio or video connection, the scribe captures the history, exam findings, assessment, and plan and enters accurate clinical notes directly into your EHR, so you can focus on the patient instead of the keyboard.

A scribe documents the clinical encounter itself, charting the visit into your EHR in real time. An administrative assistant handles back-office work like records, forms, referrals, and inbox management, and is not trained to create clinical notes. Many practices use both: a scribe in the room and an assistant behind the scenes.

Yes. Virtual scribes are a natural fit for telehealth. Your scribe joins the session over a secure connection and documents the encounter in real time, exactly as they would for an in-person visit.

Yes. Every AssistMedix scribe is HIPAA-trained before working with a provider, and we sign a Business Associate Agreement (BAA) with your practice. Encounters run over secure, encrypted connections, and PHI is handled to the same standard you would expect from staff in your office.

Your scribe documents inside the EHR your practice already uses, matching your charting style and templates. There is nothing new to install, and onboarding is set up around your workflow. 

Yes. Because you get one dedicated scribe rather than a rotating pool, they learn your specialty, your templates, your macros, and your phrasing over the first days and weeks. Your notes end up reading the way you would write them yourself.

No. Your scribe works inside your existing EHR and joins visits over a secure connection, so your workflow stays the same. During onboarding we set them up with the access they need and tune to how you like to chart.

A lot less. You avoid the wage, benefits, payroll taxes, training, and turnover that come with an in-person scribe, and you do not need to make room for another person in the exam room. You get the same real-time documentation at a fraction of the cost.

Fast. Our target is about one day from a signed agreement to a scribe documenting your visits, rather than the multi-week interview-and-onboard cycle many scribe companies run.

Our scribes are based in the Philippines and India, are fluent in professional English, and are trained in U.S. clinical documentation. They cover all U.S. business hours, and our model is flexible, so you can add providers or adjust hours as your needs change.